1. Strategic Turnover Planning

Vacancy management starts before the lease ends. About 60 days before a lease is up, we’re already reaching out to the tenant to confirm their plans. If they’re moving out, we jump into action:

• Schedule a pre-move-out walk-through

• Line up cleaning and any necessary maintenance

• Begin marketing before the unit is vacant

This overlap is key. The faster we move, the shorter your downtime.

2. Marketing That Goes Beyond a Craigslist Ad

These days, marketing your rental isn’t just about snapping a few photos and posting on a couple of sites. Quality tenants are picky—and they should be. They’re looking for clean, well-presented homes from responsive landlords.

We use professional photography, detailed listings, and wide syndication across all the major rental platforms (Zillow, Apartments.com, Rent.com, etc.). We also highlight features that today’s renters care about: updated appliances, pet policies, washer/dryer, and location perks.

First impressions matter. We make sure your property stands out for all the right reasons.

3. Pricing Based on the Real Market—Not Just a Guess

Overpricing is one of the top reasons rentals sit vacant. It’s tempting to try to “get more,” but the market doesn’t always agree—and those extra weeks of vacancy can cost more than simply pricing it right from the start.

We run comparative market analyses to make sure your rental rate is competitive and realistic based on:

• Current listings nearby

• Recently rented units

• Seasonality and demand

• Property condition and features

The goal is to maximize your income while minimizing days on market. It's a balance—and we help you hit the sweet spot.

4. Showing Responsiveness and Flexibility

When qualified tenants are looking for homes, they’re often making decisions fast. We respond to inquiries quickly, offer self-showings when possible, and keep communication professional and friendly. A delay in response can be the difference between securing a great tenant—or losing them to another listing.

Our team is built to move fast, answer questions, and guide applicants through the process seamlessly.

5. Screening That Doesn’t Sacrifice Speed

Fast doesn’t mean rushed. We screen thoroughly but efficiently—running background checks, verifying income, contacting references—all while keeping things moving. The goal is a quality tenant in your property as quickly as possible.

Long Vacancies Are Expensive. They’re Also Avoidable.

When vacancy is handled proactively, it doesn’t have to be stressful—or costly. At Professional Property Managers, we’ve built systems that reduce downtime and keep your property working for you, not sitting idle.

If your property has been sitting longer than you'd like—or you just want a second opinion on your current pricing or marketing—let’s talk. I’m happy to review your situation and offer honest, local insight.

PPM